MAXI OWNERS ASSOCIATION
Annual General meeting – 19th February 2017
Held at The Phoenix Inn, Twyford. Meeting Opened at 12:00hrs
Present:
Aloni ~ Sue & Steve Harridge
Amylou ~ Gary & Carole Heward
Aquarius Ventures ~ Gordon & Christine Agnew
Ariam ~ Pan & Andy Verdun
Asante ~ Andy & Sara Horwood
Baldur ~ William Avery
Blue Lightning ~ Peter & Sarah Sands
Blue Rider ~ Peter & Sue Stonestreet
Caribu ~ Tim & Sarah Phillips
Good Time Girl ~ Kevin & Annie Brown
Looking Foor Klos ~ Julian & Carolyn Trimming
Moondust ~ Rob & Julie Powter
Neroli ~ Rod & Carole Minkey
Suive ~ Richard & Lorraine Sams
Wenimbi ~Malcolm Spencer
Apologies:
Apologies were received from the following:
Fenix Flyer ~ Graham Bremer
Leda ~ David Brown
Orinoco ~ Ronnie and Jane Harris
Moonshine Blues ~ Robert & Sally Ledger
Vouvray ~ Chris & Helen Wildey
Votes by proxy:
Minutes:
Copies of the minutes of the 2016 AGM were distributed
It was unanimously agreed that they were a true and accurate account of that meeting.
Chairman’s Report:
The Chairman (Julian Trimming) opened the meeting by thanking those members attending and summarised the busy year and events of 2016.
Thanks were given to Chris Wildey for his work in transferring the website to a WordPress platform which is much easier to use for the non-IT savvy.
Julian went on to advise that, to support Chris the Association needs a web content manager to input content from members.
It is essential that the content of the website is kept fresh and articles are needed to keep it alive:
• Projects on your boat
• Kit tested
• Issues fixed
• Cruising experiences
• Etc.
Maxi yachts of Sweden facebook page very active and acting as a good forum – Thanks to Darrel Walters for his support and activity.
Constitution
Membership numbers are fairly static, with few new sales or people changing boats, and so, to allow Members to remain in the Association should they move away from the Maxi brand, we need to update the constitution.
The following changes are proposed.
2.1 The Executive Officers of the Association shall be full members of the Association and shall consist of Chairman, Vice Chairman, Secretary, Treasurer and any other Officer so proposed by the Chairman. Officers shall be elected at the Annual General Meeting (AGM) in each year and shall hold office for one year, retiring at the termination of the AGM in each year. All Officers of the Association shall be eligible for re election, up to a maximum of THREE years in office, at which time upon retiring, shall stand down for a minimum period of ONE year before seeking re election unless the position cannot be filled.
Proposal: Removal of need to stand down for a year? . Executive officers can be full members or associate members.
3.1a Member. Being a person who is the OWNER or PART OWNER of a MAXI yacht. Where there are two or more owners of a MAXI yacht only one named PART OWNER shall be entitled to vote.
(For voting purposes, the term “Member” shall include the spouse / partner of the member and immediate children under the age of eighteen years. The family unit shall have one vote exercisable by either the Member or his / her spouse / partner).
Proposal: A member to be a person who is an owner or part owner or previous owner or part owner or remove non voting rights from associate membership.
3.1bAssociate Member. The grade of Associate Member shall be open to such persons as are invited to join the Association by the Officers / Committee in recognition of their contribution toward the furtherance of the objects of the Association or any member who has sold their MAXI yacht and who wishes to remain a member of the Association, but with no voting rights.
Proposal – remove the no voting rights of associate members
The above change to the Constitution was unanimously agreed.
The Chairman expressed his thanks the committee for all their hard work.
Election of officers
Proposals for the Committee are set out below.
In addition it was proposed and agreed that Three (3) additional General Members would be elected on to the Committee.
Chairman Julian Trimming
Vice Chairman Vacant
Secretary Peter Sands
Treasurer Sarah Sands
Web Master Vacant
Membership Secretary Sara Horwood
UK Rally Coordinator Peter Stonestreet
South Coast Rally Coordinator Richard Sans
East Coast Rally Coordinator Vacant
General Committee Members (3) Andy Horwood
Carolyn Trimming
Rod Minkey
Signatories to the Association bank accounts remain as Sarah Sands (Treasurer) and Sara Horwood (Membership) and Peter Sands (Secretary)
The proposed committee was unanimously approved by those members present at the meeting
Volunteers are requested to fill the two vacant positions and Area Coordinators
Area Coordinators Reports:
The Solent is still predominantly the only area where rallies are organised, and we would welcome contact from other regions who would like to organise a rally. The Committee can provide support with a guide to help people set up a rally.
The Solent area are circulating invitations to attend rallies to all Association Members to both demonstrate what is going on and welcome any Member to an event should they be cruising in the area during a planned event.
No reports were given of activity in any other area
Unfortunately Graeme Bremmer stepped down as South Coast Rally Co-ordinator but the committee stepped up to the mark and organised an ran the 2016 programme and we were delighted when Richard Sams agreed to take on the role at the end of 2016 and has prepared a good programme for 2017
Rally Co-ordinators are requested for all other regions in the hope activity can be encouraged.
Solent Rally report 2016
There were 6 rallies during 2016 and all were well attended .
We started the year early with an Easter rally in Ocean Village eating at the RSYC and Hamble – Mercury . Weather was not “supportive” but good attendance by boat or road was achieved with over 20 attending on each day.
Bembridge for a longer rally in May, spanning Sunday to Tuesday
12 boats attended at various times as not everyone could stay for the duration.
Sunday meal was provided by Richard and Lorraine on Suive and Pam and Andy on Ariam, with others bringing desserts, cheese and chocs.
Monday evening dinner was held at Brading Haven Yacht Club
Lymington in June
11 boats attended (ca.27 people). A guided walk was offered in the afternoon followed by dinner at the Royal Lymington Yacht Club
Itchenor in August 10 boats on 3 mooring buoys. Very lucky with the weather and a great safari supper with groups being ferried by dinghy between boats.
Poole in September with 15 people and 8 boats (9 inc. Lookin Foor Kloos)
Cowes in October held at Shepherds Wharf. Originally 17 boats registered but in the end 12 boats attended with a very good turn-out for the last rally of the season. Dinner was held at the Island Sailing Club.
Notice of rallies in now being distributed to the whole membership as opposed to just the area Encourage attendance by car of out of area members should they be in the vicinity.
It was suggested that Wheels Rallies may be the way forward for out of Solent groups to meet up initially which may then lead on to them forming sailing rallies in other areas
Thanks to all who have run rallies in 2016
Richard Sams then outlined the proposed rallies for the Solent area for 2017
1st Rally
Sat April 8th Universal – River Hamble – Confirmed.
Wheels option.
Sat night dinner in “Bistro 8”
Peter & Sarah Sands
2nd Rally
27th – 29th May
Cherbourg – provisional
Port Chanteryne.
Andy & Sarah Horwood
3rd Rally
Sat 24th June
Lymington – Confirmed.
Dan Bran pontoon
Dinner – Royal Lymington Yacht Club
Julian & Carolyn Trimming
4th Rally
9th/10th Sept
Island Harbour
Peter & Joan Lloyd
5th Rally
14th/15th Oct Cowes – Shepherds Wharf Peter & Sue Stonestreet
Treasurer’s Statement:
Sarah presented a summary of the year’s accounts and had the accounts available for review by the members.
Balance of our accounts at the end of the 2016/17 year was:
Current account: £128.09
Savings account: £4677.27
Income (Subs & Sales) £911.63
Costs
Website hosting £161.51
AGM Costs £125.39
Rallies £644.88
Expences £28.70
Total Expenditure £955.09
No comments were made or clarifications were requested and so the Accounts were accepted.
Membership.
Sara provided an updated membership list which showed that membership is slightly down on that of previous year, although the distribution is generally unchanged.
Other memberships:
It was agreed by those present that the following “Associate” Memberships would be granted for one year
John Haskins Marine – technical advisor
SD Marine
Regatta Yachts
Photo competition
The winner of the photo competition was announces as follows
Winner: Steve Harridge – Round the Island (£20)
Runner up: Rod Minkey – On route to Poole (£10)
Web Site
There was a general discussion on ways to promote the Association and encourage traffic through the Web Site
Ideas put forward were:
• Crew available – wanted section
• Members boats section – Rod agreed to co-ordinate
• Contact local members when cruising?
• Post who is cruising where and when?
• Articles:
o Projects on your boat
o Kit tested
o Issues fixed
o Cruising experiences
o Etc.
AOB
A member raised the possibility of Liability following any advice that had been given on the website.
It was concluded that a general note on the website stating that all advice taken from the website is at the risk of those taking the advice (E & O E) should suffice to cove this concern
No further items were tabled
The meeting was closed at 1400hrs.