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AGM

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MAXI OWNERS ASSOCIATION
Annual General meeting – 19th February 2017
Held at The Phoenix Inn, Twyford. Meeting Opened at 12:00hrs
Present:

Aloni ~ Sue & Steve Harridge
Amylou ~ Gary & Carole Heward
Aquarius Ventures ~ Gordon & Christine Agnew
Ariam ~ Pan & Andy Verdun
Asante ~ Andy & Sara Horwood
Baldur ~ William Avery
Blue Lightning ~ Peter & Sarah Sands
Blue Rider ~ Peter & Sue Stonestreet
Caribu ~ Tim & Sarah Phillips
Good Time Girl ~ Kevin & Annie Brown
Looking Foor Klos ~ Julian & Carolyn Trimming
Moondust ~ Rob & Julie Powter
Neroli ~ Rod & Carole Minkey
Suive ~ Richard & Lorraine Sams
Wenimbi ~Malcolm Spencer

Apologies:
Apologies were received from the following:
Fenix Flyer ~ Graham Bremer
Leda ~ David Brown
Orinoco ~ Ronnie and Jane Harris
Moonshine Blues ~ Robert & Sally Ledger
Vouvray ~ Chris & Helen Wildey

Votes by proxy:

Minutes:
Copies of the minutes of the 2016 AGM were distributed
It was unanimously agreed that they were a true and accurate account of that meeting.

Chairman’s Report:
The Chairman (Julian Trimming) opened the meeting by thanking those members attending and summarised the busy year and events of 2016.

Thanks were given to Chris Wildey for his work in transferring the website to a WordPress platform which is much easier to use for the non-IT savvy.

Julian went on to advise that, to support Chris the Association needs a web content manager to input content from members.
It is essential that the content of the website is kept fresh and articles are needed to keep it alive:

• Projects on your boat
• Kit tested
• Issues fixed
• Cruising experiences
• Etc.
Maxi yachts of Sweden facebook page very active and acting as a good forum – Thanks to Darrel Walters for his support and activity.

Constitution

Membership numbers are fairly static, with few new sales or people changing boats, and so, to allow Members to remain in the Association should they move away from the Maxi brand, we need to update the constitution.

The following changes are proposed.

2.1 The Executive Officers of the Association shall be full members of the Association and shall consist of Chairman, Vice Chairman, Secretary, Treasurer and any other Officer so proposed by the Chairman. Officers shall be elected at the Annual General Meeting (AGM) in each year and shall hold office for one year, retiring at the termination of the AGM in each year. All Officers of the Association shall be eligible for re election, up to a maximum of THREE years in office, at which time upon retiring, shall stand down for a minimum period of ONE year before seeking re election unless the position cannot be filled.

Proposal: Removal of need to stand down for a year? . Executive officers can be full members or associate members.

3.1a Member. Being a person who is the OWNER or PART OWNER of a MAXI yacht. Where there are two or more owners of a MAXI yacht only one named PART OWNER shall be entitled to vote.

(For voting purposes, the term “Member” shall include the spouse / partner of the member and immediate children under the age of eighteen years. The family unit shall have one vote exercisable by either the Member or his / her spouse / partner).

Proposal: A member to be a person who is an owner or part owner or previous owner or part owner or remove non voting rights from associate membership.

3.1bAssociate Member. The grade of Associate Member shall be open to such persons as are invited to join the Association by the Officers / Committee in recognition of their contribution toward the furtherance of the objects of the Association or any member who has sold their MAXI yacht and who wishes to remain a member of the Association, but with no voting rights.

Proposal – remove the no voting rights of associate members

The above change to the Constitution was unanimously agreed.

The Chairman expressed his thanks the committee for all their hard work.

Election of officers

Proposals for the Committee are set out below.

In addition it was proposed and agreed that Three (3) additional General Members would be elected on to the Committee.

Chairman Julian Trimming
Vice Chairman Vacant
Secretary Peter Sands
Treasurer Sarah Sands
Web Master Vacant
Membership Secretary Sara Horwood
UK Rally Coordinator Peter Stonestreet
South Coast Rally Coordinator Richard Sans
East Coast Rally Coordinator Vacant
General Committee Members (3) Andy Horwood
Carolyn Trimming
Rod Minkey

Signatories to the Association bank accounts remain as Sarah Sands (Treasurer) and Sara Horwood (Membership) and Peter Sands (Secretary)

The proposed committee was unanimously approved by those members present at the meeting

Volunteers are requested to fill the two vacant positions and Area Coordinators

Area Coordinators Reports:

The Solent is still predominantly the only area where rallies are organised, and we would welcome contact from other regions who would like to organise a rally. The Committee can provide support with a guide to help people set up a rally.

The Solent area are circulating invitations to attend rallies to all Association Members to both demonstrate what is going on and welcome any Member to an event should they be cruising in the area during a planned event.
No reports were given of activity in any other area

Unfortunately Graeme Bremmer stepped down as South Coast Rally Co-ordinator but the committee stepped up to the mark and organised an ran the 2016 programme and we were delighted when Richard Sams agreed to take on the role at the end of 2016 and has prepared a good programme for 2017

Rally Co-ordinators are requested for all other regions in the hope activity can be encouraged.

Solent Rally report 2016

There were 6 rallies during 2016 and all were well attended .

We started the year early with an Easter rally in Ocean Village eating at the RSYC and Hamble – Mercury . Weather was not “supportive” but good attendance by boat or road was achieved with over 20 attending on each day.

Bembridge for a longer rally in May, spanning Sunday to Tuesday
12 boats attended at various times as not everyone could stay for the duration.
Sunday meal was provided by Richard and Lorraine on Suive and Pam and Andy on Ariam, with others bringing desserts, cheese and chocs.
Monday evening dinner was held at Brading Haven Yacht Club

Lymington in June
11 boats attended (ca.27 people). A guided walk was offered in the afternoon followed by dinner at the Royal Lymington Yacht Club

Itchenor in August 10 boats on 3 mooring buoys. Very lucky with the weather and a great safari supper with groups being ferried by dinghy between boats.

Poole in September with 15 people and 8 boats (9 inc. Lookin Foor Kloos)

Cowes in October held at Shepherds Wharf. Originally 17 boats registered but in the end 12 boats attended with a very good turn-out for the last rally of the season. Dinner was held at the Island Sailing Club.

Notice of rallies in now being distributed to the whole membership as opposed to just the area Encourage attendance by car of out of area members should they be in the vicinity.

It was suggested that Wheels Rallies may be the way forward for out of Solent groups to meet up initially which may then lead on to them forming sailing rallies in other areas

Thanks to all who have run rallies in 2016

Richard Sams then outlined the proposed rallies for the Solent area for 2017

1st Rally
Sat April 8th Universal – River Hamble – Confirmed.
Wheels option.
Sat night dinner in “Bistro 8”
Peter & Sarah Sands
2nd Rally
27th – 29th May
Cherbourg – provisional
Port Chanteryne.
Andy & Sarah Horwood
3rd Rally
Sat 24th June
Lymington – Confirmed.
Dan Bran pontoon
Dinner – Royal Lymington Yacht Club
Julian & Carolyn Trimming
4th Rally
9th/10th Sept
Island Harbour
Peter & Joan Lloyd
5th Rally
14th/15th Oct Cowes – Shepherds Wharf Peter & Sue Stonestreet
Treasurer’s Statement:

Sarah presented a summary of the year’s accounts and had the accounts available for review by the members.
Balance of our accounts at the end of the 2016/17 year was:

Current account: £128.09
Savings account: £4677.27

Income (Subs & Sales) £911.63

Costs
Website hosting £161.51
AGM Costs £125.39
Rallies £644.88
Expences £28.70

Total Expenditure £955.09

No comments were made or clarifications were requested and so the Accounts were accepted.

Membership.

Sara provided an updated membership list which showed that membership is slightly down on that of previous year, although the distribution is generally unchanged.

Other memberships:

It was agreed by those present that the following “Associate” Memberships would be granted for one year

John Haskins Marine – technical advisor
SD Marine
Regatta Yachts

Photo competition

The winner of the photo competition was announces as follows

Winner: Steve Harridge – Round the Island (£20)
Runner up: Rod Minkey – On route to Poole (£10)

Web Site

There was a general discussion on ways to promote the Association and encourage traffic through the Web Site

Ideas put forward were:

• Crew available – wanted section
• Members boats section – Rod agreed to co-ordinate
• Contact local members when cruising?
• Post who is cruising where and when?
• Articles:
o Projects on your boat
o Kit tested
o Issues fixed
o Cruising experiences
o Etc.

AOB

A member raised the possibility of Liability following any advice that had been given on the website.

It was concluded that a general note on the website stating that all advice taken from the website is at the risk of those taking the advice (E & O E) should suffice to cove this concern

No further items were tabled

The meeting was closed at 1400hrs.

MAXI OWNERS ASSOCIATION

Annual General meeting – 21st February 2016

Held at The Phoenix Inn, Twyford. Meeting Opened at 12:00hrs

Present:

Amylou ~ Gary & Carole Heward

Asante ~ Andy & Sara Horwood

Blue Lightning ~ Peter & Sarah Sands

Blue Rider ~ Peter & Sue Stonestreet

Looking Foor Klos ~ Julian & Carolyn Trimming

Neroli ~ Rod & Carole Minkey

 

Magewind ~ John Skipper

Misty ~ Nigel Chilcott

Atlantide ~ David Lack

Good Time Girl ~ Kevin & Annie Brown

Apologies:

Apologies were received from the following:

Fenix Flyer ~ Graham Bremer

Suive ~ Richard & Lorraine Sams

Caribou ~ Tim & Sarah Phillips

Leda ~ David Brown

Orinoco ~ Ronnie and Jane Harris

Moonshine Blues ~ Robert & Sally Ledger

Vouvray ~ Chris & Helen Wildey

Aloni ~ Jim & Jackie Burns

Minutes:

Copies of the minutes of the 2015 AGM were distributed

It was unanimously agreed that they were a true and accurate account of that meeting.

 Chairman’s Report:

Julian Trimming opened the meeting by thanking those members attending and summarised the events of 2015.

A significant milestone was the advice that Maxi Yachts had a new UK distributor “Regatta Yachts”

Regatta Yachts would be offered membership of the Association conditional on them undertaking to respect that Membership Data was classified and not available for them to use for marketing purposes..

There was intent to confirm a rally program as early as possible in the hope that getting the events in to Members diaries would encourage wider attendance.

 

In discussions with Chris Wildey, it was believed that changing the website to a “Wordpress” format would make site maintenance easier and allow the site to be kept up to date without the reliance on everything needing to be processed by the webmaster.

Program for change and budget costs were discussed and it was agreed that Chris Wildey would be given the authority to proceed.

Chris has expended a great deal of time and effort in researching and proposing plans for the website and the Association formally recognises his work, expresses a vote of thanks and will present him with a token gift of wine to show appreciation.

A survey has been conducted by the “Dufour” Owners Association looking at various aspects of Boat Owners Associations.

One of the areas highlighted is the difficulty that smaller Associations are having in maintaining support from their membership. Giving some reassurance that the difficulty the M.O.A is having in engaging its members is not unique.

The Memberships ideas and opinions are again sought to try to boost Association activity.

Treasurer’s Statement:

 Sarah presented a summary of the years accounts and had the accounts available for review by the members.

Balance of our accounts at the end of the 2015/16 year was:

Current account:                     £278.30

Savings account:                     £4655.32

Income (Subs & Sales)           £817.77

Costs

Website hosting                      £128.00

AGM Costs                             £26.00

Rallies                                     £469.12

Expences                                 £50.00

Membership.

 Sara provided an updated membership list which showed that membership is slightly down on that of previous year, although the distribution is generally unchanged.

Other memberships:

It was agreed by those present that “Honorary” memberships should be removed from the Association

It was agreed by those present that the following “Associate” Memberships would be granted for one year

John Haskins Marine – technical advisor

SD Marine

Regatta Yachts

Election:

Proposals for the Committee are set out below.

In addition it was proposed and agreed that Three (3) additional General Members would be elected on to the Committee.

Chairman                                                  Julian Trimming

Vice Chairman                                         Vacant

Secretary                                                   Peter Sands

Treasurer                                                  Sarah Sands

Web Master                                              Vacant

Membership Secretary                           Sara Horwood

UK Rally Coordinator                            Peter Stonestreet

South Coast Rally Coordinator            Graham Bremer

East Coast Rally Coordinator               Vacant

General Committee Members (3)       Andy Horwood

Carolyn Trimming

Rod Minkey

 

Signatories to the Association bank accounts remain as Sarah Sands (Treasurer) and Sara Horwood (Membership) and Peter Sands (Secretary)

The proposed committee was unanimously approved by those members present at the meeting

Volunteers are requested to fill the two vacant positions

Area Coordinators:

 Graham Bremer was sadly unable to attend the meeting so a report of activity in the Solent area was given by Peter Sands

The Solent area are circulating invitations to attend rallies to all Association Members to both demonstrate what is going on and welcome any Member to an event should they be cruising in the area during a planned event.

No reports were given of activity in any other area

Rally Co-ordinators are requested for all other regions in the hope activity can be encouraged.

Preliminary Rally Program Solent Area

26 / 27 March ~ Ocean Village / Mercury Marina

9/10/11 May ~ Bembridge

4 / 5 June ~ Lymington

13 / 14 ~ August Chichester

3 / 4 September ~ Poole

16 / 16 October ~ Cowes

Web Site

Joomla to be replaced by “Wordpress” to make it easier to maintain the site and add items.

See Chairman’s report

AOB

No items were tabled and the meeting was closed at 1430hrs.

MAXI OWNERS’ ASSOCIATION

 

2017 ANNUAL GENERAL MEETING

 

We are pleased to invite you, as a Member of the MAXI OWNERS’ ASSOCIATION, to our A.G.M., which will take place at:

The Phoenix Inn

High Street

Twyford

Winchester

SO21 1RF

on

Sunday 19th February 2017

 

Programme

12.00 AGM (all welcome)

13.00 Meal (Curry Buffet – TBC), Drink and Skittles.

 

 

Members and families are welcome to the AGM, but if you would just like to attend the social part of the event you are very welcome. The main purpose for the AGM will be to agree the Association programme for 2017 and to elect Officers to the Committee.

The meal will probably be a curry buffet depending on numbers at a cost of £12 per head. A first drink will be provided by M-O-A.

 

Committee

 

Due to the changes in the committee at the end of this year we still have vacancies for:

East Coast Rally Co-ordinator

UK Rally Co-ordinator

Vice-chairman

Webmaster

 

We would welcome any volunteers.

 

Events

 

We are conscious that currently most events are Solent /South Coast.

If there are members in other locations interested in attending events or maybe arranging pub meetings, rallies do lets us know to so any suggestions could be discussed at the AGM.

 

The committee have been busy and have developed a provisional programme for 2017, which will be shared at the AGM so that you can put the dates in your diaries.

Remember, out of area participation is always welcome so if your Maxi is a long way away (or out of the water), come by car and share the fun.

 

Agenda:

 

  1. Apologies
  2. Chairman’s Report – Activities during the year
  3. Treasurer’s Report – Membership and accounts
  4. Rally co-ordinator’s report on 2016 programme and review of the 2017 programme
  5. Election/Re-election of Officers / Committee Members and Honorary Members

Committee Members:

Chairman Julian Trimming
Vice-Chairman Vacant
Secretary Peter Sands
Treasurer Sarah Sands
Web-Master Vacant
South Coast Rally Co-ordinator Richard Sams
UK Rally Co-ordinator Vacant
Membership Secretary Sara Horwood
East Coast Rally Co-ordinator Vacant
General Committee Member Andy Horwood

Carolyn Trimming

plus 1 vacancy

  1. Discussion on events, web site, help required and developing activity on website
  2. Any other business

 

 

As we need to confirm meal numbers with the pub, please confirm if you will be attending by Monday 13th February.

 

You will find also attached a Form of Proxy (for completion if you are unable to attend).

 

Please return either by email to membership@maxiowners.net or by post to the Membership Secretary by Friday 17th February for Proxy votes to be counted.

 

 

 

 

M-O-A Committee                                                                                        January 2017


FORM of PROXY                            MOA A.G.M.                        19th February 2017

Voting by Proxy

            You can vote by proxy by marking with an “X” against each item.

If you mark in some other way or more than once against the item or leave blank then       no vote will be recorded for that item.

 

Deadline for voting by proxy

This form, properly completed, should be returned to the Membership Secretary, Sara Horwood, Anemone Cottage, South Lane, Nomansland, Salisbury, SP5 2BZ by the latest Friday 19th February. No proxy forms can be accepted after that date.

 

Signing the Form

            For your vote to be counted you must sign at the foot of the form.

         
       The following posts are vacant. If you are prepared to volunteer for one, please tick below:
Vice Chairman        
Web Master        
            East Coast Rally Co-ordinator        
           UK Rally Co-ordinator        
 
Items requiring a vote: For Against Abstain Discretion of Chairman
1.    To re-elect existing committee members to current positions and to elect new committee members        
2.   To re-elect the SD Marine team and Haskins Marine as Associate Members for 2016/17        
      

Matters for discussion (please write in):

 

 

 

 

 

 

 

 

Signed——————————————————–                  Date ———————-

Name (Capitals please)———————————————-             

Please see below the entries for the 2016 MOA photo competition.  Please e-mail me on jtrimming@hotmail.com  with your vote with the name of  your favourite photo – the prize to be awarded at the AGM on Feb 19th at the Phoenix, Twyford, Nr Winchester.

Best regards

Julian

 On route to Poole Rally 2016

 Itchenor Rally 2016

 Maxi on Round the Island Race

 Chichester Rally 2016

 Windy Sunday off Hurst

MAXI OWNERS’ ASSOCIATION

2016 ANNUAL GENERAL MEETING

The MAXI OWNERS’ ASSOCIATION A.G.M. will take place at:
The Phoenix Inn, High Street, Twyford, Winchester     SO21 1RF
on
Sunday 21st February 2016

Programme
12.00 AGM
13.00 Meal (Curry Buffet), Drink and Skittles.

Members and their families are welcome to the AGM, but if you would just like to attend the social part you are very welcome. The main purpose for the AGM will be to agree the Association programme for 2016 and to elect Officers to the Committee.  The meal will be a curry buffet at a cost of £12 per head. A first drink will be provided by M-O-A.  As we need to confirm meal numbers with the pub, please confirm if you will be attending by Monday 15th February to Julian Trimming. Continue reading